Your day is important to Mary Fencl Events! Our goal is to make sure you, your family, and guests enjoy all the special moments and details of the day, while we set up decor, manage vendors, execute the timeline, anticipate problems, clean up and break down, and ensure everything unfolds according to expectations.

Our pricing takes into consideration the style, size, location and complexity of your event. During our free initial consultation with you, we determine which of our services would best suit your needs. We are then able to prepare a proposal that is specifically designed to help create the event you’ve always imagined!

 

Wedding COORDINATION

CUSTOM WEDDING CHECKLIST

REGULAR CHECK-INS WITH YOUR LEAD COORDINATOR

PLANNING UPDATE MEETING - 3 MONTHS OUT

  • Design timeline & layouts 

  • Overall plan review 

  • Contact all vendors

 DETAILS CALL - 1 MONTH OUT

  • Confirm final guest count 

  • Update layout & timeline

  • Update all vendors

FINAL WALK-THROUGH 

  • Review of entire plan 

  • Confirm all vendors 

REHEARSAL AND WEDDING DAY

  • Direct ceremony rehearsal

  • 2 Coordinators for the entire event

  • Setup of personal decorations, place cards, signage, favors, etc.

  • Organize vendor load in/set up and break down

  • Orchestrate ceremony line-up and introduction of couple into reception

  • Work with the vendors to ensure a smooth transition between ceremony, cocktail hour & reception

  • Execute reception timeline and update other vendors with any adjustments

  • Load all decorations, gifts, and leftovers in designated vehicles

  • Disbursement of all vendor gratuities and final payments

  • Confirm timely exit of venue

Design

We love to help our clients develop and distinguish their style! Need direction on how to capture your theme, colors, & signature touches?  We can help design an event that is as unique as you are! Let us sift through color swatches, rental catalogs, & photo inspirations to fine-tune your vision. We will customize a vision board to showcase every detail from the ceremony to the grand exit. 

This includes source recommendation and design plans for items like:

Ceremony and altar decoration

Bridal party attire

Personal flowers

Invitations and Save the Dates

Table linens, napkins, and place settings

Center Pieces

Seating chart, tables numbers, place cards

Welcome signs, menus, and other signage

Venue layout for cocktail hour and reception, as well as inclement weather plans

Lighting and installations

Photo booth details

Lounge areas

Specialty bar setups

Full OR PARTIAL Plan 

Based on the level of service that’s best fits your needs, we can be as involved and helpful as you need us to be! From hotel blocks to napkin folds, we can guide you through the entire planning process! In addition to Coordination and Design, we offer unlimited contact with your lead planner to help find your dream venue, create your team of vendors, & plan logistics. With our organized planning tools, creative ideas, & relationships with local vendors, we will work together to make sure it is truly your best day ever!

 
 

TAKE A peek at our rental inventory

We offer a wide variety of rentals including tabletop décor, signage, altars, and more!

All of our inventory items are now available to browse on our RENTALS page!